New Jersey
New Jersey Employers Must Distribute New Recordkeeping Poster to All Employees and New Hires
The New Jersey Department of Labor and Workforce Development (DLWD) issued a new notice that must be posted and distributed to all employees and new hires. The six-page notice details an employer's obligations to maintain and report records regarding wages, benefits and taxes pursuant to state law. The notice is available on the DLWD Web site at: Employee Poster Pack.
New Jersey employers should already have distributed this notice to all employees by December 7, 2011, and to every newly hired employee beginning November 7, 2011. Employers may satisfy this requirement by providing either a physical copy of the notice or an electronic copy via email.
In addition, employers must "conspicuously post" this notice by either: (1) physically posting it in a place or places accessible to all employees in each of the employer's workplaces (such as on an employee bulletin board); or (2) posting it on the employer's Internet or intranet website, if the site is maintained by the employer for the exclusive use of its employees and all employees have access to it.
This is a one-time requirement for a mass distribution to current employees, but employers will need to give this notice to each new hire on an ongoing basis. Other New Jersey notices that must be distributed to employees (as well as posted) include the Conscientious Employee Protection Act notice (distributed annually to all employees) and the Family Leave Insurance notice (distributed to all employees by December 2008; to each new hire thereafter; to each employee who requests time off for a covered reason; and upon any first request from an employee).
